Swipe cards

The first thing you should do is collect your swipe card. Swipe cards (also sometimes called 'staff cards') are primarily used for accessing buildings, laboratories, and car parks. You will also need one before you can access the IT services (school intranet, email, etc.). The cards are issued by HR Services, which is located on the second floor of the Simon Building. Office hours are from 9.00am to 5.00pm, Mon–Fri. The card will have your eight digit staff number printed on it.

Email/intranet access

To gain access to the intranet, and to get a university email account, you must complete the self-registration using the staff number found on your staff card. You will then be provided with a network username that will enable you to access various IT services, including your staff email. You will then be able to access the Chemistry Intranet, where you will find many useful resources.

Building access/office security policy

You will need to use your swipe card to access the chemistry building at weekends, or outside of normal working hours during the week (out-of-work hours are 8.00pm–6.00am). Some of the laboratories require swipe cards to access at all times. If you need out-of-hours access to the building itself, or if you require access to one of the secured laboratories, Simon Holden (tel: 60577) can arrange this for you. You must provide Simon with:

  • Your name
  • The date of the chemistry safety induction that you attended
  • The ID number and expiry date shown on your ID card
  • The name of your supervisor/PI

Obtaining keys

In order to obtain a key for an office or laboratory, you must contact Peter Wilde, who is located in the workshop on the basement floor of the building (B23). You will be asked to place a small cash deposit for the duration that you keep the key, which will be returned to you when you return the key at the end of your contract. If a new key must be made, it will usually be completed on the same day. Any room or office that requires a key must be kept locked whenever it is not occupied.

Telephone/voicemail

Telephone extension numbers are either 0161 306 XXXX or 0161 275 XXXX when dialling from outside the university. If you are using an internal phone, you only need to dial 6XXXX or 5XXXX. The number for the University Security is 69966 (0161 306 9966). Voicemail must be set up by exchange staff (dial 100 from an internal phone for more information). Once a pin number has been arranged, dial 50101 from an internal phone to access voicemail, or 0161 275 1010 from outside University.

General support

Contact Pamila Sharma or Tomasz Kedzierski for help with preparing and typing documents, locating stationary and other office facilities, and for assistance with booking transport, hotels, or conferences. If neither Pamila nor Tomasz can be contacted then you can contact Christine Taylor.

Working hours/holiday entitlement/sickness reporting/flexitime

See the Terms & Conditions section of your contract letter. If you are sick, phone your line manager so that sickness can be recorded. Please keep your line manager informed of progress. Holidays are usually booked by emailing your supervisor and agreeing your dates.

Photocopying/scanning

The photocopying machines are located on the ground floor along with the fax machine and shredder. Documents can be scanned in the ground floor computer cluster, using your staff card to log on. Documents will be emailed as a PDF to your university email account.

Tearooms

There are vending machines on the ground floor just outside the café, and in the postgraduate common room on the ground floor (the corridor on the right as you walk away from the lifts towards the main concourse, and then immediately on the right hand side). There is also kettle and a microwave on the 4th floor (past the microanalysis labs, in the stairwell) and a tearoom on the 7th floor with seating, kettle and microwave.

Post room

The main mail is delivered to the Reception Desk at the side of the main entrance. Porters also provide post collection and delivery service to a number of location points in the building.

Stores

The main stores are located on the ground floor. Mark Mullin is the Stores Manager and chemical deliveries can be collected from here. You will be emailed when you have goods awaiting collection.

Safety induction

In order to undergo work within a laboratory setting, you must first attend a health and safety induction session. These usually take place on the first Monday of every month, but may vary depending on demand. To register your interest in attending a session you must contact the school's safety advisor, Simon Holden. Following completion you will be able to work in the laboratories as necessary. In addition, you will be able to gain swipe card access to the building, allowing you to work out-of-hours (see above).

Chemical risk assessment (CRA) forms

Before completing any laboratory work, a CRA must be completed. If the work involves radioactive materials, then a separate protocol must also be completed (contact Simon for more information). The most recent version of the CRA form can be downloaded here. Guidance on how to complete the form can also be downloaded from the same page.

Once the CRA is complete, it must be signed by your supervisor. If the CRA also includes the use of certain special substances (detailed in the guidance notes), then the form must also be signed by the school's safety adviser (currently Simon Holden). The intranet gives guidance on the correct email headings to use to ensure that this process is as fast as possible.

P&M (procedures and methods) sheets, which may need to be referenced to complete Section 11, can be found here.

Completed and signed CRAs must be attached to the fume hood in which the experiment is being carried out. The researcher must also keep a copy and another copy must be emailed to cra.chemistry.manchester.ac.uk.

Out-of-hours working

The normal working hours are 8.00am–6.00pm, Monday to Friday. Outside of these hours, access is only by authorised swipe card (see above). When swipe cards are used for access, you must sign the sign-in book on the Reception desk on the way in and out of the building. If you are remaining in the building after 6.00pm, you must go to Reception and sign into the book. Evidence of identity may be required if you are not known to the staff on Reception. Do not admit other persons unknown to you: you are responsible for their actions while in the building. Visitors are not allowed free access to the building outside of normal working hours. Outside normal hours, they must be met at reception by the person whom they are visiting. This person is responsible for them at all times while they are in the building, and their name should be entered into the Visitors' Book, alongside that of the visitor. Visitors must be escorted from the building and must sign out when they leave. The following restrictions, depending on the type of work, should be observed when working outside of normal hours.

  • Hazardous operations are those involving obvious fire, explosion, or poisoning risk. These operations must not be undertaken outside normal working hours.
  • Routine operations involve no abnormal risk, but are not to be performed by a lone worker. These may be carried out between 6.00pm–8.00am, providing that at least two people are working in the same laboratory, or are near enough to respond to a vocal call in case of emergency.
  • Safe operations, such as instrument reading, use of computers, and library work are not restricted at any time.

The classification of an experiment as hazardous or routine will normally be a decision made between supervisor and research student. Further advice can be sought from Simon Holden.

The chemistry building is staffed 24 hours a day, 7 days a week by House Services. In case of any emergency or incident requiring emergency services, dial 9 999 on any telephone in the building and give details of the incident, full postal address of the building (Chemistry Building, Brunswick Street, Manchester, M13 9PL) and the emergency service(s) required. Inform the Chemistry Reception (54591) of the incident and the actions taken. Also inform the main security office by calling 69966. If you have any other concerns, dial Reception on 54591, or the Security Office on 69966 giving full details and your location in the building and follow their instructions.

Facilities

X-Ray crystallography

The X-ray crystallography suite is situated in room 5.62 and provides both single crystal and powder diffraction facilities. There are six X-Ray diffractometers capable of collecting data for single crystal X-ray diffraction (SCXRD), powder X-ray diffraction (PXRD) and small angle X-Ray scattering (SAXS) measurements.

For SCXRD, a walk-up service is provided. A trained crystallographer will carry out the data collection, structure determination, refinement, and will then provide you with a completed CIF. For information on training (so that you can do this yourself) contact Dr. Inigo Vitorica-yrezabal.

For PXRD, training is provided to allow you to operate either of the two diffractometers, and will instruct you on the proper choice of collection parameters and interpretation of results.

The SAXS instrument is a state-of-the-art instrument, and training in its use can be provided. However, limited assistance is available for interpretation of results. For further information, contact Dr James Raftery or Dr Inigo Vitorica-yrezabal.

NMR laboratory

There are two distinct branches to the NMR provision for researchers in the school of chemistry. Walk-up service is provided on robot spectrometers. A wide range of basic experiments are available, with the restriction that daytime experiments are limited to a maximum of 15 minutes per spectrum and overnight/weekend acquisitions may not exceed 3 hours per spectrum. There is a request service for longer or more complex experiments, the spectra for which are recorded by NMR Staff. To check NMR machine status (i.e. whether or not they are booked and if there is current downtime) click here.

Walk-up service

  • B400 Bruker Avance III 400 MHz, Room B12 (Always running)
    1H, 13C, DEPT, COSY, HSQC, HMBC, 31P, 19F, NOESY
  • B400 Cold-Probe, Room B11, (Always running)
    1H, 13C, DEPT, COSY, HSQC, HMBC and heteronuclear NMR
  • B500 Bruker Avance II+ 500 MHz, Room B11, (Mon 10.00am–Weds 10.00am)
    1H, 13C, DEPT, COSY, HSQC, HMBC

Staff-run service

  • 1H, 13C, DEPT, COSY, HSQC, HMBC, 31P, 7Li , 11B, other heteronuclei, NOESY, ROESY, TOCSY.
  • 1D NOESY, water suppression, including 2D experiments.
  • Variable temperature experiments (standard range: 120 to -40 °C, depending on solvent).

For more information on any of these experiments contact Roger Speak.

Mass spectrometry

The mass spectrometry suite is housed in GE.02 in the chemistry building and provides a range of techniques:

  • Electrospray (ES)
  • Atmospheric Pressure Chemical Ionisation (APCI)
  • Electron Impact / Chemical Ionisation (EI/CI)
  • Matrix Assisted Laser Desorption Ionisation (MALDI)
  • Gas Chromatography and Liquid Chromatography Mass Spectrometry (GCMS and LCMS)
  • High Resolution Accurate Mass Measurements

For more information and advice please contact, Mrs Rehana Sung and Mr Gareth Smith.

Microanalysis laboratory

The microanalysis laboratory is located in room 4.22 and provides elemental and thermal microanalysis services. The service is generally available for analysis of pure solid chemical samples, although other types of material may be accepted by prior arrangement. The techniques available are:

  • Carbon, hydrogen, nitrogen, sulphur analysis (CHNS) by Flash 2000 elemental analyser
  • Metals analysis by Thermo iCap 6300 Inductively Coupled Plasma Optical Emission Spectroscopy (ICP-OES)
  • Halide analysis (Chlorine, Bromine, Iodine) by Metrohm potentiometric autotitrator
  • Thermal analysis, both thermogravimetric analyis (TGA) and differential scanning calorimetry (DSC) using Perkin-Elmer and Seiko instrumentation

For more information and advice please contact the Microanalysis Laboratory Manager, Martin Jennings.

Optical spectroscopy

  • UV-visible spectroscopy with diode array detection, range 190–900 nm
  • Peltier-controlled cell compartment for temperature studies
  • Infra-red spectroscopy: Near, mid and far infrared transmission studies, film, liquid or reflection accessories
  • Dedicated diamond crystal ATR instrument for solid and liquid samples in mid IR

Chromatography

  • Gas chromatography: Three autosampler based GC instruments with FID detection, on line data acquisition and processing, allied to GC-MS facility
  • High-performance liquid chromatography: All new autosampler based analytical instrumentation with UV/3D spectral detection, also RI detection. Forward and reverse phase. Preparative scale HPLC with variable wavelength detection

Contact: Rehana Sung

Finance

Pay arrangements

Staff are paid on the last working day of each month. Payment is by BACS transfer, so it is important to inform HR of your bank account details as soon as possible. Increments within your pay grade occur on 1 August, subject to you having been in your current post for six months. The payroll office is located in the Simon Building. Office hours are from 9.00am to 5.00pm.

Fees/expenses claims

Fees and expenses Forms should be submitted to Tomasz Kedzierski, who will arrange for them to be processed within the school before being submitted to the Finance Hub for onward transmission to the Payroll Office. Please place forms in the black box situated on the Student Reception desk on the ground floor. For information on fees or expenses claims, please contact Jon Masterson or James Robinson, who are based in the Finance Hub in the School of Physics, room 6.56. More information can also be found here.

Access to Oracle Financials

The first point of call for obtaining consumables (including solvents) and equipment is Stores, located on the ground floor. If the item is not available at Stores then you will need to order it yourself via Oracle financials. To do this you need to register to be a 'requisitioner'. To do this, follow these steps:

  • Firstly, a BAS request must be logged by going here and clicking on Access Request.
  • You must tick the checkbox that indicated that you will agree to comply with university policy and legislation, and then click submit.
  • On the next page, Oracle Financials from the dropdown menu and click Get Roles.
  • On the next page you need to tick a single box only: Raise Requisitions under the Procurement heading.
  • At the bottom of the same page you then need to fill out your details, and the details of your line manager.
  • The BAS request will then go for approval.
  • After approval has been given you will receive an email with a link to start your online P2P Requisitioner eTraining.
  • After this training has been completed, you may log in to Oracle Financials here. You can now access the Manchester University eMarketplace, where you can raise requisitions.

Using Egencia

The University uses the Egencia travel system for the arrangement of travel for staff and postdoctoral researchers and includes flights, car hire, rail travel, and hotels. Egencia has several advantages:

  • Egencia is a sister company of Expedia and the website is very easy to navigate.
  • The payment on Egencia is directly debited from the research account, which is quicker than the use of school credit card or expenses claims, which are time consuming, multi-step processes.
  • Egencia provides better deals for most of the travel arrangements for the University.
  • There is a dedicated Egencia customer service team for the University that can be contacted for any query or support.
  • You can clarify your query with the Egencia customer service team. However, if you allow them to book the travel on your behalf, it will be more expensive than self-booking.
  • Please note that under the University’s Financial Regulations the grant or account holder is held responsible for ensuring that there are sufficient funds to cover the booked travel, irrespective of who does the booking.
  • Pamila Sharma and Tomasz Kedzierski will be able to help you with any training you may require on the Egencia travel system.

Everyone is requested to use Egencia for their travel and accommodation where possible. You should only ask for the use of the School Credit Card in an emergency, and not for routine travel.

To register for an account on Egencia, please notify Pamila with the following information:

  • Your first and last name.
  • Your university email address.
  • The account code to be charged.
  • The full name of the person who approves this account code.
  • The full name of your supervisor, if he/she is different from the above.
  • If someone else will arrange your travel, please provide their full name.

If you need to make a credit card payment (e.g. for conference registrations), please visit the staff in the Finance Hub in room 6.56 in the Schuster Building (School of Physics and Astronomy). The contacts are David Ralph (54110) and James Robinson (69117). The finance manager for the hub is Jonathan Masterson (69116).

Transport

Car parking

The nearest car park to the chemistry building is the Aquatics NCP on Booth Street East. You can park and then pay as you leave, or register for a full time or part time parking permit. The cost of the full time permit is dependent on your salary level and deducted from your salary every month. Access is by your staff card. A part time permit can also be purchased for certain car parks (not the Aquatics centre) and costs £26 for 21 entries. There is a waiting list for most of the car parks, except Charles Street. Contact the car parks office (0161 275 2231) for more information and to apply. Further information on the University Car Parking Services can be found here.

Annual season ticket loan

Information related to the University’s interest free transport loan and application form can be found here.

Cycling

The university participates in the cycle to work scheme. Details can be found here.

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